Frequently Asked Questions

Your MyPortal

The mission critical link for you is your MyPortal login, at

This is where everything related to your employment here is managed! Pay stubs, tax withholding, 403B (if you don't have one, start one!), contract, class list, grades, leave balances, etc. It's where you launch Outlook (our email and calendar client) if you choose not to use mail.

Faculty & Staff Information

Almost any question you may have about general college procedures, tenure review, curriculum, the staff directory, holidays, etc. is found at

Faculty, in particular, should download the Faculty Handbook, which answers almost every imaginable question you may have about Foothill's classroom policies for faculty.

Technical Problems

All problems relating to your portal, your phone, your email, etc. questions can be answered by accessing this link:

Keys & Room Access

If you need a key, or access to a room, contact Kay Thornton, our Facilities Coodinator, at Alternately, you can contact Stephanie Nunes, our Administrative Assistan, at

You cannot just spread out into unused classrooms while your class is in session, the room has to be reserved for you. Students have to have a faculty member or instructional associate who meets minimum quals present at all times.

Cleaning Issues/Security Issues/Network Issues/Various and Sundry Beefs

If a room is left a mess by someone before you, unlocked, the network is down, or you just have a complaint, contact Mark Anderson, Division Dean, at

Repeatability & Enrollments

The state has decided that students may only enroll in a class once. If they pass the class, that's it. However, if the receive a W or a substandard grade, they can take it again to remove the substandard grade. Our repeatability policy is here:

Auditing Classes

At this time, our Division has a firm "no audit" policy. Students must be enrolled and have paid fees in order to sit in your classroom. They may, however, choose the pass/no pass option when they enroll.
How To Make A PDF Document

Paper is bad. It costs us lots of money. Students just throw them away. If you learn to make PDF documents instead of using paper, it saves the environment, our B budget and is, in many cases, easier for the students to deal with. Here's a handy tutorial!

Dropping Students

Generally, all enrollment is the students responsibility, including dropping classes if they choose. You may, however, have a different policy, which should be clearly spelled out in your syllabus. If students do not show up on day one, and have not contacted you, they should be dropped. Students who are attending but not participating by turning in work during the first 2 weeks should be dropped by 5 p.m. on Friday of week 2, so they do not get a W ( a W counts as an enrollment).

Course Syllabus/Green Sheet

You are required to give each student enrolled in your classes a course syllabus/green sheet at the first class meeting. It can be on paper or in electronic form, like ETUDES. In it, you should clearly spell out all of the course due dates, your add/drop policy, late work policy, disruptive behavior policy, your contact information and your office hours, in addition to all pertinent academic information (books, course calendar, etc.).

One very critical piece of information is your policy on academic honesty - what happens if you catch a student cheating? Some students may not understand what "cheating" means, so if you rain all over them for cheating, but haven't spelled out what that is, they have a legitimate gripe. You cannot fail a student in a course for a single act of cheating, now matter how egregious! You can only fail them for the assignment/test in question. If you would like to read the State Chancellor's Office Policy on this issue, click here.

The course syllabus is, in fact, a legal contract between you and the student. If everything is spelled out in the syllabus, it eliminates all ambiguities and makes it easy to resolve disputes should they arise. Your syllabus should be on file in the Division Office each quarter by the end of week 1.


Grades are generally due 3 working days after your last final. During the regular academic year (Fall, Winter & Spring Quarters), they are due to A&R on Wednesday at 5 p.m. the week after finals.
Fine Arts & Communication

Art History
Krause Center For Innovation
Theatre Arts
Visual Arts