Students need an Add Code in order to enroll in a course once the quarter starts (late registration). See Dates and Deadlines for the Academic Calendar.

Refer students who want to add a fully online course to Instructions to Request Add Code and the Student Registration Guide (page 7 has a detailed description of the add drop process).

• Send Add Codes Tool for Fully Online Courses
• Remove Course from Late Adds Request Process
• Generate Add Codes for Hybrid and Web-enhanced Courses
• Late Adds AFTER Deadline

Send Add Code Tool for Fully Online Courses ONLY

1. Login to MyPortal>Faculty tab>My Class List>select term
   
2. Click on class link for your fully online course (this will take you to the Student Roster)
3. Look in the Status Column for each student
   • Students who got on your Waitlist before the quarter started will have the word "Waitlist"
   • Students who have requested an Add Code after the quarter started will have "Late Add Req." (in green colored font)
4. Click on checkboxes next to names of students (those with Late Add Req and/or Waitlist) who you want to get Add Codes
   • Most faculty issue Add Codes to students in chronological order starting with those who are on the Waitlist, then those who have submitted Late Add Req.
     
5. Click on Tools in top toolbar
   
6. Click on Send Add Codes (this will send an email with an Add Code to students with boxes checked)
7. Once you have sent an Add Code to a student, an icon of a green head will appear next to Late Add Req.
8. Once the student has used the Add Code to enroll, Late Add Req. will change to Registered.
   
9. You can use Email Selected Students to let the other students know that you will not issue Add Codes to them (this step may be more automated in time for the Spring quarter)
   
10. Your Roster will show which students have received Add Codes

NOTE:

The Send Add Code tool uses Add Codes from the bottom of the generated Add Code list, and then marks these Add Codes so that they are not visible in the printout. There is little risk of issuing duplicate Add Codes.

Remove Course from Late Adds Request Process

Faculty should be able to Remove the ability of students to submit a Request for Add Code via MyPortal.  If you change your mind after you have clicked on Remove from Late Adds, just send Judy Baker an email message with the course CRN.

1. Login to MyPortal>Faculty tab>My Class List>select term
   
2. Click on class link for your fully online course (this will take you to the Student Roster)
3. Click on Preferences
4. Click on Remove from Late Adds

Generate Add Codes for Hybrid and Web-enhanced Courses

Faculty can generate Add Codes via the course roster in MyPortal shortly before the quarter starts, however these Add Codes cannot be used by students for registration until -

• First day of the quarter for fully online courses (W at end of section number)
• First day that the class meets on campus for all other courses

Details

• A new Add Codes link appear with an icon of a gold key in MyPortal in the Roster area on Monday, the first day of the each quarter.
• Use email to send the Add Codes to each student
• For details, see page 7 of How to generate Add Codes via roster in MyPortal

How to Add a student AFTER the Late Add deadline